When you hire a caterer for your wedding, you will need to meet with that person well before your event is planned. You need to make sure that you meet a caterer with whom you are in sync and who will help to make your big day a success. Some caterers only work in certain venues, so you will need to have the venue down before you select a caterer.
You also should consider asking for references from the caterer. Another option on this end is to ask if you can preview another reception, at least the set-up portion, so that you can make sure that everything flows smoothly with the caterer. There are some key questions you need to ask before you select the caterer and make sure that the person answers all of these questions willingly.
Some Questions to ask the Caterer
The first question is to get a general idea of cost. You should know an approximate number of people who will be there, keeping in mind that the caterer typically will add 10 percent to the number you give. Ask about the price for a buffet, a seated dinner, and for a bar if you want one.
Once you have an idea of the cost, ask the caterer for sample menus that will fit in each price estimate. You need to be sure to speak to the caterer about special dietary restriction, such as vegetarian substitutions for some guests if needed.
You and the caterer should be able to work together on the seating arrangements. Ask the caterer for her ideas about the seating with a chart if possible. The caterer should be able to give you an idea of the number of people who can fit comfortably in your venue with certain types of tables.
While discussing the set-up, ask about whether the caterer provides tables, chairs, linens, and other items. If not, he can probably suggest places where you can get those items, and you need to coordinate those reservations as soon as possible.