Creating the Perfect Atmosphere for your Event
We’ve all been to that one event where something didn’t quite go according to plan. It could be anything from the venue, the lighting, the food or the music. It is not easy to get the atmosphere and the ambiance of an event right, but one of the most crucial aspects which is often overlooked is choosing the right entertainment, as this can be the deciding factor in the overall success of the party.
First impressions do last when it comes to events
First impressions count, and your guests will know from the first few minutes if they are going to have fun or if they should lower their expectations. Meet and greet your guests personally, and ensure that they are ushered inside the venue as courteously as possible. The arrival can be given an instant wow factor with a VIP red carpet for your guests. The main room could have your promotional films or slideshows featured on large projection screens or even a logo or branding elegantly projected around your venue. See the Floorfillas DJ website for further info on these special touches.(upgrade options).
Location, location, location
Location is everything when it comes to setting the tone of an event. It is a crucial part of making sure that your event’s theme comes through. Aside from that, you also have to consider the size of the event and whether or not it has the capacity to comfortably hold the number of guests you intend to invite. You also have to ensure that your guests are not crammed into too small a space, and that there are quieter areas to relax in. The location of the event should be accessible and easy to locate for all of your guests unless you are providing them with a transport service. For a themed party, you can amplify the mood by hiring a DJ who knows how to incorporate the music or videos suitable to your theme.
The Food must be GOOD
It doesn’t matter if food is not particularly the center of your event or a big part of it. If you are serving food or beverages of any kind, make sure that it is good quality. Guests will form an impression of the event based on the quality of the entertainment food & beverages which they are served, so it is important to hire a reliable catering company or choose a venue with a good reputation. Consider the eating preferences of your guests and make sure that they are aware if you were able to make special arrangements for them or not.
The MC is the pilot of your event
The MC will be the pilot that steers your event, they should also be well- briefed about the event, the crowd and what they can or cannot say. Hiring an MC that does not fit with the above can lead to a disastrous event. A good MC will make sure that they event flows smoothly and won’t crack inappropriate quips and jokes that can make your guests feel uneasy or offended.
Lighting up and tuning up
Sometimes, the venue takes care of itself in setting the ambiance of the event. However, more often than not, lighting and music plays a big role in amplifying an already beautiful venue. Lighting can be very powerful in this regard and Floorfillas are experts at this. They know how to carefully choose the most suitable up-lighting colours and how to set the mood with the brightness within the room.
On the other hand, if you are hosting a dance party, make sure that you discuss the playlist with your DJ and be on the same page with the kind of music you want played at your event. It is not only essential that you choose the right DJ for your wedding or club night, but just as important to choose a suitable DJ for your corporate event. Corporate events and fashion shows can be made to look even more professional with large projection screens and high-quality video production.
Tuning Up
If you have booked a band, please ensure that they have done a sound check prior to your guests arriving – guests will not appreciate having to listen to the guitarist tuning up or the drummer testing his drum kit. Unfortunately, there are a lot of rather unprofessional bands out there that assume it’s okay or quite cool to strum along with or play over whatever the DJ is playing at your event. The band’s sound-check must be completed before guests are allowed into the main room. If not, the event can appear like a cabaret night in a working men’s club. The band has far more impact if the first thing the crowd hears is their first song. This is especially true if the volume of the band in the sound check is set slightly louder than the DJ so it is good to ask the DJ and band to agree sound levels prior to the start of your event.
If you would like some advice on your forthcoming event please do get in touch: